California State Contracts Register

Effective March 16, 2009, eProcurement is the new portal for the California State Contracts Register (CSCR), the State Contracting and Procurement Registration System (SCPRS), the online Small Business and Disabled Veteran Business Enterprise (DVBE) queries and the statewide Leveraged Procurement Agreements (LPAs).  These systems have a new look and feel and can only be accessed through the new web-based eProcurement system.

The Procurement Division has contracted with an application service provider, BidSync (formerly RFP Depot), to host its web-based procurement system. The system accommodates state, supplier, and local government users.  The system has full procurement capability, including:

• Requisition and solicitation development
• State contract advertisement
• Electronic (and paper) supplier bid/proposal submittal
• Bid proposal/bid evaluation and award
• Approval workflows
• Transaction and workload status tracking
• Direct purchasing from the State’s LPA catalog
• Contract management

http://www.dgs.ca.gov/pd/Programs/eprocure.aspx

California Multiple Award Schedules (CMAS)

The Department of General Services (DGS) Procurement Division (PD) sets State procurement policies and provides purchasing services.  It delegates purchasing authority; certifies Small and/or Disabled Veteran businesses to do business with the State; sponsors the Small Business Council; participates in the Disabled Veterans Business Enterprise Council; and provides innovative purchasing methods that save taxpayers’ dollars, integrating quality solutions to meet customers’ needs.

The California Multiple Award Schedules (CMAS) offers a wide variety of commodities, non-IT services and information technology products and services at prices which have been assessed to be fair, reasonable and competitive. Suppliers may apply for a CMAS contract at anytime – no bids are required. The use of these contracts is optional and is available to state and local government agencies.

http://www.dgs.ca.gov/pd/Programs/Leveraged/CMAS.aspx

FedBizOpps

The FedBizOpps is the single government-wide point-of-entry for federal government procurement opportunities more than $25,000. Government buyers are able to publicize their business opportunities by posting information directly to FedBizOpps.  Through one portal, commercial vendors seeking federal markets for their supplies (products) and services can search, monitor, and retrieve opportunities solicited by the federal contracting community. FedBizOpps also allows users to review Public Disclosure of Justification and Approval (J&A) Documents for limiting competition on the award of specific contracts or orders. The template is used for the Publication of the Synopsis of J&As.

https://www.fbo.gov/

US Government Services Agency

GSA’s mission is to use expertise to provide innovative solutions for our customers in support of their missions and by so doing, foster an effective, sustainable, and transparent government for the American people.

Our Vision

GSA means excellence in the business of government. GSA is a more diverse range of business lines compared with any number of large corporations. Excellence in the business of government means speaking to GSA customers with “One GSA-One Voice” whenever possible.

http://www.gsa.gov/portal/category/100000

California State Dept of Finance

Through a year-long process, the Department of Finance prepares, explains and administers California’s annual financial plan, the California Budget. The Governor submits the Governor’s Budget to the Legislature in January, it is revised in May, and the fiscal year begins July 1.

http://www.dof.ca.gov/

California Franchise Tax Board

We are responsible for administering two of California’s major tax programs: Personal Income Tax and the Corporation Tax. We also have responsibility for administering other nontax programs and delinquent debt collection functions, including delinquent vehicle registration debt collections on behalf of the Department of Motor Vehicles, court–ordered debt, and Industrial Health and Safety assessments.

http://www.ftb.ca.gov/index.shtml

FED- 2100 Application for Exemption 501(3)(c)

To apply for recognition by the IRS of exempt status under section 501(c)(3) of the Code, use Form 1023, Application for Recognition of Exemption, and its instructions. The application must be complete and accompanied by the appropriate user fee. See Application Process for a step-by-step review of what an organization needs to know and to do in order to apply for recognition by the IRS of tax-exempt status. Frequently asked questions about applying for exemption generally, and Form 1023 specifically, are also available. You may also want to take our on-line mini-course about applying for exemption.

http://www.irs.gov/charities/article/0,,id=96109,00.html

Office of Administrative Law Website

The Office of Administrative Law (OAL) ensures that agency regulations are clear, necessary, legally valid, and available to the public. OAL is responsible for reviewing administrative regulations proposed by over 200 state agencies for compliance with the standards set forth in California’s Administrative Procedure Act (APA), for transmitting these regulations to the Secretary of State and for publishing regulations in the California Code of Regulations.

http://www.oal.ca.gov/

SEARCH – California Law consists of 29 codes, covering various subject areas, the State Constitution and Statutes. Information presented reflects laws currently in effect. All California Codes have been updated to include the 2010 Statutes. To display the Table of Contents for a code, select a code and click on Search.

http://www.leginfo.ca.gov/calaw.html

Code of Federal Regulations (CFR)

The Code of Federal Regulations (CFR) is the codification of the general and permanent rules published in the Federal Register by the executive departments and agencies of the Federal Government. It is divided into 50 titles that represent broad areas subject to Federal regulation. Each volume of the CFR is updated once each calendar year and is issued on a quarterly basis. Note: CFR – how budgets are dispersed for type of grant

http://www.gpoaccess.gov/cfr/

US Department of Labor

To foster, promote, and develop the welfare of the wage earners, job seekers, and retirees of the United States; improve working conditions; advance opportunities for profitable employment; and assure work-related benefits and rights. The Department of Labor (DOL) administers and enforces more than 180 federal laws. These mandates and the regulations that implement them cover many workplace activities for about 10 million employers and 125 million workers.

http://www.dol.gov/

California Department of Labor

The State of California Labor & Workforce Development Agency (LWDA) is an executive branch Agency, and the Secretary is a member of the Governor’s Cabinet. The Agency oversees seven major departments, boards and panels that serve California businesses and workers. The Agency, which has a cumulative budget of $26 billion and 14,000 employees covering six main areas:

• Benefit administration, including workers’ compensation, unemployment, disability and family leave insurance.
• Enforcement of California labor laws to protect workers and create an even playing field for employers.
• Appellate functions related to employee benefits, regulations and enforcement in the workplace.
• Workforce development activities, including grant making for job training and coordination with other workforce development partners.
• Tax collection through the EDD, which is the third largest tax collection agency in the United States.
• Economic development activities that lead to job creation and improved economic competitiveness.

The goals of the Agency are twofold:

• Improve access to employment and training programs.
• Ensure that California businesses and workers have a level playing field in which to compete and prosper.

Business owners that follow the law face unfair competition from employers who do not pay employment taxes or the minimum wage, fail to provide workers’ compensation coverage, or break the law in other ways.

http://www.labor.ca.gov/

US Department of Health and Human Services

The Department of Health and Human Services (HHS) is the United States government’s principal agency for protecting the health of all Americans and providing essential human services, especially for those who are least able to help themselves. HHS represents almost a quarter of all federal outlays, and it administers more grant dollars than all other federal agencies combined. HHS’ Medicare program is the nation’s largest health insurer, handling more than 1 billion claims per year. Medicare and Medicaid together provide health care insurance for one in four Americans.

HHS works closely with state and local governments, and many HHS-funded services are provided at the local level by state or county agencies, or through private sector grantees. The Department’s programs are administered by 11 operating divisions, including eight agencies in the U.S. Public Health Service and three human services agencies. The department includes more than 300 programs, covering a wide spectrum of activities. In addition to the services they deliver, the HHS programs provide for equitable treatment of beneficiaries nationwide, and they enable the collection of national health and other data.

Departmental leadership is provided by the Office of the Secretary. Also included in the Department is the Office of Public Health and Science, the Office of the HHS Inspector General and the HHS Office for Civil Rights. In addition, the Program Support Center, a self-supporting division of the Department, provides administrative services for HHS and other federal agencies.

http://www.hhs.gov/

The Centers for Medicare & Medicaid Services

The Centers for Medicare & Medicaid Services (CMS) provides direction and technical guidance for the administration of the Federal effort to plan, develop, manage and evaluate health care financing programs and policies. To this end, CMS needs to procure a wide range of supplies and services to support Medicare and Medicaid programs including (but not limited to) the following: 

• Research Studies and Demonstrations
• Consultant Services
• Utilization of Health Services
• Provider Fraud and Abuse
• Health Quality and Standards
• Professional Advisory Services       
• Computer Programming 
• Data Processing
• Office Supplies
• Computer Hardware and Software

All CMS Contracting Opportunities can be found on the FedBizOpps website. To access, click on the link at the bottom of this page.

CMS’s Small Business Office

CMS has a full time Small Business Specialist (SBS) co-located at CMS. The SBS is a member to the Health and Human Services (HHS) Office of Small and Disadvantaged Business Utilization (OSDBU) headquartered in the Hubert H. Humphrey Building in DC. The SBS is CMS’ OSDBU representative ensuring that all reasonable action is taken to increase awards to small, small disadvantaged, HUBZones, and women-owned businesses. Company profiles and capability statements for all types of services are maintained by this office.

http://www.cms.gov/

Grant Writing Tips Sheets – Office of Extramural Research – NIH

Your work—our work—is important in advancing biomedical research, and it all begins with your ideas and your application. Today’s ideas are the root of tomorrow’s groundbreaking medical discoveries.

The funding of your application depends on a rigorous system of peer review. Scientists, physicians, and other experienced individuals in biomedical fields from around the world evaluate the merit of proposed research and its potential to advance science.

What is OER’s role? We provide the leadership, oversight, tools and guidance needed to administer and manage NIH grants policies and operations. Our resources can offer you vital assistance in applying for funding, the first step in reaching your research goals. I encourage you to contact our office or email me directly anytime.

Whatever your role—researcher, reviewer, mentor, administrator, or other—your contributions help advance science. In that sense, we are all collaborators in the noble mission of saving lives and improving health.

http://grants.nih.gov/grants/grant_tips.htm

Census Bureau

The Statistical Abstract of the United States is the standard summary of statistics on the social, political, and economic organization of the United States. It is also designed to serve as a guide to other statistical publications and sources. The latter function is served by the introductory text to each section, the source note appearing below each table, and Appendix I, which comprises the Guide to Sources of Statistics, the Guide to State Statistical Abstracts, and the Guide to Foreign Statistical Abstracts.

This volume includes a selection of data from many statistical sources, both government and private. Publications cited as sources usually contain additional statistical detail and more comprehensive discussions of definitions and concepts. Data not available in publications issued by the contributing agency but obtained from the Internet or unpublished records are identified in the source notes. More information on the subjects covered in the tables so noted may generally be obtained from the source.

http://www.census.gov/compendia/statab/

Foundation Center (free but deeper in start charging)

Established in 1956 and today supported by close to 550 foundations, the Foundation Center is the leading source of information about philanthropy worldwide. Through data, analysis, and training, it connects people who want to change the world to the resources they need to succeed. The Center maintains the most comprehensive database on U.S. and, increasingly, global grantmakers and their grants — a robust, accessible knowledge bank for the sector. It also operates research, education, and training programs designed to advance knowledge of philanthropy at every level. Thousands of people visit the Center’s web site each day and are served in its five regional library/learning centers and its network of more than 450 funding information centers located in public libraries, community foundations, and educational institutions nationwide and around the world.

A world enriched by the effective allocation of philanthropic resources, informed public discourse about philanthropy, and broad understanding of the contributions of nonprofit activity to increasing opportunity and transforming lives.

To strengthen the social sector by advancing knowledge about philanthropy in the U.S. and around the world.

Our Beliefs

• Philanthropy is an engine for positive social change worldwide.
• Transparency and accountability are keys to earning the public trust.
• Knowledge about philanthropy starts with accurate information.
• Access to accurate information about philanthropy advances responsible and effective use of resources.
• Grantmaker and nonprofit effectiveness is enhanced by shared information and understanding.

FoundationCenter.org  

CharityAdvantage

CharityAdvantage is located in San Diego, California and has been online for over ten years serving over 100,000 charity, church and other nonprofit organizations with technology products and services. We are the leading provider of web design, hosting, and online fundraising to organizations in the US and are the only company to offer a complete web design and hosting service for one low price to church and nonprofit organizations.

We have participated in charity, church and nonprofit events including seminars and speaking with the Association for Fundraising Professionals, National Network for Youth, National Council for Nonprofit Association, and the American Society for Association Executives (ASAE & the Center).

http://www.charityadvantage.org/

Note: Computers, printers, etc Cheap equipment   – for non-profits

Catalog of Federal Domestic Assistance

Catalog of Federal Domestic Assistance (CFDA) provides a full listing of all Federal programs available to State and local governments (including the District of Columbia); federally-recognized Indian tribal governments; Territories (and possessions) of the United States; domestic public, quasi- public, and private profit and nonprofit organizations and institutions; specialized groups; and individuals. CFDA contains detailed program descriptions for 2,167 Federal assistance programs. The following chart shows the program distribution for the top five issuing agencies.

https://www.cfda.gov/

Grants.gov

Grants.gov is your source to FIND and APPLY for federal grants. The U.S. Department of Health and Human Services is proud to be the managing partner for Grants.gov, an initiative that is having an unparalleled impact on the grant community. Learn more about Grants.gov and determine if you are eligible for grant opportunities offered on this site.

Grants.gov does not provide personal financial assistance.

http://www.grants.gov/

Grants.gov Forms Repository

This section of the website contains copies of federal forms currently used for creating grant application packages at Grants.gov, as well as forms that have been retired from the system. This includes government-wide forms, as well as agency-specific forms. In partnership with federal grant-making agencies and the applicant community, Grants.gov established the Standard Forms 424 (SF-424) Form Families as the core government-wide standard data sets and forms for grant application packages. (For Info Only)

http://www.grants.gov/agencies/aforms_repository_information.jsp

Smart Growth America

Smart Growth America advocates for people who want to live and work in great neighborhoods. We believe smart growth solutions support businesses and jobs, provide more options for how people get around and make it more affordable to live near work and the grocery store. Our coalition works with communities to fight sprawl and save money. We are making America’s neighborhoods great together.

Our solutions include:

• Coalition Building: Governors, business owners, bicycle activists, parents and organizations across the country are all part of growing communities that can be even greater. Smart growth is about making neighborhoods work for everyone, and the more people involved in that process the better.
• Policy Development: From using federal stimulus dollars to repair roads and create low-cost options for transportation, to adopting local water policies that work for developers and homebuyers alike, we are a policy resource on all things smart growth. We work with leaders at all levels of government to show which policy options are best for different communities and can help communities go from idea to implementation.
• Research: We make sure the smart growth policies we promote are not just good theory, but proven ideas. Research on topics from urban development to transportation to the cost of vacant properties in your community inform our work and are available online. New research is posted regularly, giving policymakers, businesses and community groups the tools they need to make sure growth is smartly done.

http://www.smartgrowthamerica.org/

8(a) Business Development

In order to help small, disadvantaged businesses compete in the market place, the SBA created the 8(a) Business Development Program. The following article discusses what the 8(a) Business Development Program is, benefits of the program, goals and requirements, eligibility and how to apply.

• The 8(a) Business Development Program is a business assistance program for small disadvantaged businesses. The 8(a) Program offers a broad scope of assistance to firms that are owned and controlled at least 51% by socially and economically disadvantaged individuals.
• The 8(a) Program is an essential instrument for helping socially and economically disadvantaged entrepreneurs gain access to the economic mainstream of American society. The programs helps thousands of aspiring entrepreneurs to gain a foothold in government contracting.
• Participation in the program is divided into two phases over nine years: a four-year developmental stage and a five-year transition stage.

http://www.sba.gov/content/8a-business-development-0

Note: 8A list– for businesses – 8 years of advantage under SBA (8 years in the lifetime of your SS#. Set-Aside. Fed gov’t will go through a process to be small number to choose. Need to operate for at least 3 years.

Small Business Administration

Advocacy

The voice of small business on Capitol Hill since it was created in 1976, the Office of Advocacy works to protect, strengthen and represent the interests of the nation’s small businesses within the Federal Government.

Ombudsman

If excessive fines, penalties, or unfair regulatory enforcement by federal agencies are problems for your small business, you have a voice in Washington, D.C., through SBA’s Office of the National Ombudsman.

Inspector General

The Office of the Inspector General conducts audits, investigations and other reviews to deter and detect waste, fraud and abuse in SBA programs and operations and to promote agency efficiency and effectiveness.

SBA Programs

Small business is America’s most powerful engine of opportunity and economic growth. That’s where SBA comes in. SBA offers a variety of programs and support services to help you navigate the issues you face with your initial applications, and resources to help after you open for business.

http://www.sba.gov/

Workforce Investment Board

All members of the Board are appointed by the Governor and represent the many facets of workforce development – business, labor, public education, higher education, economic development, youth activities, employment and training, as well as the Legislature. The State Board has adopted Sector Strategies as the statewide framework for workforce development, and is working closely with the Economic Strategy Panel, other State Agencies and departments and its 49 local Workforce Investment Boards to support the emergence of effective statewide and regionally driven sector initiatives.

The State Board is responsible for assisting the Governor in all the functions outlined in the Workforce Investment Act of 1998 (Public Law 105-220). Through its broad membership, the State Board encourages collaboration among both State and local public and private entities. This collaboration is further enhanced through its committee structure. Members of the State Board’s committees include representatives from Local Workforce Investment Areas (Local Area) and/or Local Boards, business leaders, local and State partner entities, and key stakeholders that have a vested interest in workforce issues.

The State Board is committed to the broader strategic workforce planning required of it in the Workforce Training Act, (SB293), and Green Collar Jobs Act, (AB3018).

http://www.cwib.ca.gov/

Note: part of WFI Act (WFA)??

Forms:

Grant Management Forms:

All standard grant application forms are available through “Grants.gov“

http://www.whitehouse.gov/omb/grants_forms

• SF-270, Request for Advance or Reimbursement (2 pages, 165 kb)
   
• SF-271, Outlay Report and Request for Reimbursement for Construction Programs (2 pages, 157 kb)
   
• SF-425, Federal Financial Report (PDF (1 page, 54 kb)) (Excel (1 page,45 kb))*
  • Instructions for SF-425, Federal Financial Report (5 pages, 109 kb)*
     
• SF-425A, Federal Financial Report Attachment (pdf (1 page, 22 kb)) (Excel (1 page, 45 kb))*
  • Instructions for SF-425A, Federal Financial Report (1 page, 30 kb)*
     
• SF-428, Tangible Personal Property
  • SF-428, Tangible Personal Property Report and Instuctions (2 pages, 41 kb)
  • SF-428-A, Annual Report (2 pages, 22 kb)
  • SF-428-B, Final Report Form and Instructions (2 pages, 29 kb)
  • SF-428-C, Disposition Request/Report (2 pages, 27 kb)
  • SF-428S, Supplemental Form and Instructions (2 pages, 26 kb)
     
• SF-429, Real Property Status Report (14 pages, 123 kb)
   
• Research Performance Progress Report (RPPR)
  • Policy, report format, and background information are at  http://www.nsf.gov/bfa/dias/policy/rppr/index.jsp
     
• SF-LLL, Disclosure of Lobbying Activities — as revised in 1996 (2 pages, 46  kb)
  (For additional guidance on lobbying restrictions and disclosures, see the applicable cost principles in OMB Circular A-21, A-87, or A-122 and the applicable Federal agency rule on lobbying)
   
• SF-SAC, Data Collection Form for Single Audits
   
• For OMB Circular A-21 Reporting:
  • CASB’s Disclosure Statement (DS-2) (24 pages, 51 kb)
  • Facilities and Administrative Rate Proposals (21 pages, 39 kb)

Other sources of grant forms/resources:

DUNS# (DATA UNIVERSAL NUMBER SYSTEM) –need to apply online

http://www.grants.gov/applicants/org_step1.jsp

SF 270 – request for advanced reimbursement (up-front $)

http://www.eda.gov/PDF/FORM%20sf270.pdf

File FTB 3500 – applying for tax-exempt status with franchise tax board

http://www.ftb.ca.gov/businesses/bus_structures/Applying_for_tax-exempt_status.shtml

Standard federal form SF 424 – app for fed assistance

http://www.epa.gov/ogd/AppKit/form/SF424.pdf